Preparing a travel claim pack for external auditors

External auditors in Hong Kong often sample travel as part of operating expenses. Teams that scramble for receipts during fieldwork lose days. A short internal pass weeks earlier changes the tone of the visit.

Pack contents that usually satisfy the first request

1. Claims listing for the financial period with cost centres
2. Travel policy effective for that period (and any interim amendments)
3. Sample of high-value trips with full receipt sets
4. Log of management waivers

Where packs fall short

Waiver emails live in personal inboxes. Weekend stayovers lack airfare comparisons. Mainland trips use RMB receipts without a conversion trail. Fixing those three areas covers a large share of follow-up questions we see.

Optional pre-review

If the period is unusually large or the last audit raised travel points, a bounded travel expense claim audit before the firm arrives can surface recoveries on your timeline rather than theirs.