Audit process
Step-by-step travel expense audit process at App Solutionbox — briefing, sample, fieldwork, findings, and closing in Hong Kong.
Every engagement follows the same spine so finance sponsors know when evidence is due and when findings arrive. Timelines flex with claim volume; the sequence does not.
Briefing
You name the travel period, estimate claim count, and send the governing policy. We confirm conflicts of interest and whether external auditors have already set expectations for the pack.
Sample design
We propose statistical or judgemental sampling, list high-risk trip attributes (luxury hotels, multi-currency cards, weekend returns), and lock the sample percentage in the engagement letter.
Evidence request
A numbered list covers exports, receipt images, waiver forms, and FX tables. Incomplete packs pause the clock until critical items arrive.
Fieldwork
Auditors test each sampled claim against the policy clause, document pass/fail, and raise queries on gaps. Senior review happens before any draft leaves the office.
Findings & closing
You receive a draft, one revision round, then a final pack and a short walkthrough. Suggested recoveries are listed with claim IDs for AP to process.
Documents that speed the work
- Claims export with traveller, dates, amounts, and cost centres
- Policy PDF with effective date
- Card statements for sampled multi-currency trips
- Any standing exceptions granted by directors
After the engagement
We retain workpapers according to our privacy notice. Follow-up batches (for example late Vietnam receipts) can be booked as a separate reconstruction or mini-audit.
Start with a briefing call
Describe the period and volume — we will map it to an engagement type.
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